# Rephlo - Full Content for LLMs > Rephlo is a smart prompt management and AI text transformation app for Windows and macOS. > Build, organize, and run AI prompts in any desktop application with a hotkey for instant text transformation. > 320+ prompt templates, 8 BYOK providers, works offline with Ollama. ## Product Facts - Name: Rephlo - Type: Smart prompt management and AI text transformation application (desktop) - Platform: Windows 10/11 (64-bit), macOS (Apple Silicon and Intel). Linux coming soon. - Release: 2026 - Price: Free with BYOK (Bring Your Own Key) or Ollama. Paid Dedicated API plans: Pro $12.99/mo, Pro Plus $24.99/mo, Pro Max $39.99/mo. Enterprise from $29.99/seat/mo. Up to 36% savings with annual billing. - BYOK Providers: OpenAI (GPT-5.1), Anthropic (Claude), Google (Gemini), Groq, xAI (Grok), OpenRouter (150+ models), Ollama (local/offline), OpenAI-Compatible endpoints - Privacy: No telemetry, local encryption, GDPR compliant, HIPAA ready (with Ollama), code signed - System Requirements: Windows 10/11 64-bit or macOS (Apple Silicon/Intel), 4 GB RAM minimum, 500 MB disk space - Website: https://rephlo.app - Support: support@rephlo.app ## Key Pages - [Home](https://rephlo.app/): Main landing page - [Features](https://rephlo.app/features): 10 core AI features - [Pricing](https://rephlo.app/pricing): Free BYOK and paid plan pricing - [Compare](https://rephlo.app/compare): Comparison vs ChatGPT, Claude, Gemini, Copilot, Cody - [FAQ](https://rephlo.app/faq): Frequently asked questions - [Use Cases](https://rephlo.app/use-cases): Developer, writer, student, and professional workflows - [Download](https://rephlo.app/download): Download for Windows and macOS - [Templates](https://rephlo.app/templates): 320+ pre-built AI command templates - [Guides](https://rephlo.app/guides): Tutorials and how-to articles ## Core Features 1. **Transform Text Everywhere**: Select text in any application on Windows or macOS and press a hotkey for instant AI processing. Works in browsers, email clients, IDEs, and office apps without plugins. 2. **Smart Prompt Contexts**: Upload PDFs, Word docs, code files, and text to create persistent AI context. The AI reads your documents for grounded, accurate responses. 3. **Prompt Library**: 320+ pre-built, production-ready commands across 6 categories for writing, coding, creative, business, data, and translation tasks. Install with one click. 4. **AI Prompt Builder**: Create custom commands by describing what you want in plain language. No prompt engineering needed. 5. **Visual Intelligence**: Capture screenshots and let AI analyze error messages, diagrams, or any visual content. 6. **Multi-Turn Chat**: Have full conversations with AI, maintaining context across multiple exchanges. 7. **Conversation History**: All interactions are saved and searchable. Resume conversations and track AI usage. 8. **8 BYOK Providers**: Use your own API keys from OpenAI, Anthropic, Google, Groq, xAI, OpenRouter, Ollama, or any OpenAI-compatible endpoint. 9. **Offline Prompt Processing**: Run AI completely offline with Ollama. No data leaves your machine. 10. **Smart Select**: Context-aware text selection that automatically identifies and processes relevant content. ## Pricing Plans ### Individual Plans - **Explorer (Free)**: 200 Dedicated API credits, 1 Knowledge Space project, basic templates, community support - **Pro ($12.99/mo)**: 4,000 credits, 10 projects, full template access, AI Command Builder, email support - **Pro Plus ($24.99/mo)**: 12,000 credits, 50 projects, advanced commands, priority support, early access - **Pro Max ($39.99/mo)**: 30,000 credits, unlimited projects, premium models, phone support, beta features ### Enterprise Plans - **Enterprise ($29.99/seat/mo)**: 8,000 credits per seat, org admin dashboard, SSO, centralized billing - **Enterprise Plus ($49.99/seat/mo)**: 20,000 credits per seat, dedicated account manager, custom SLA, BYOK enforcement ## Template Gallery Rephlo includes 320+ pre-built AI command templates across 6 categories. All templates are free, install with one click, and are fully customizable. ### Categories - **Code (70 templates)**: Code review, documentation, debugging, testing, DevOps. Examples: Code Reviewer, Docstring Generator, Bug Detective, Unit Test Writer, SQL from English, Regex Explainer. - **Creative (63 templates)**: Story writing, marketing copy, social media, content creation. Examples: Story Starter, Blog Post Generator, Social Media Caption, Ad Copy Writer, Tagline Generator. - **Writing (60 templates)**: Emails, meeting notes, blog outlines, cover letters. Examples: Email Writer, Meeting Minutes, Cover Letter Builder, Resume Bullet Points, Tone Adjuster. - **Business (59 templates)**: Executive summaries, proposals, status reports, analysis. Examples: Executive Summary, SWOT Analysis, Status Report, Proposal Draft, Competitive Analysis. - **Data (45 templates)**: Excel formulas, data cleaning, CSV conversion, analytics. Examples: Excel Formula Generator, CSV Cleaner, Data Summarizer, Chart Description, SQL Query Builder. - **Translation (23 templates)**: Formal, casual, technical translation across 12 languages. Examples: Formal Translator, Casual Translator, Technical Translator, Localization Helper. ### How to Use Templates 1. Open Dashboard > Templates 2. Browse by category or search 3. Click Install on any template 4. Use: Select text, press hotkey, choose the template from your command list All templates are free regardless of plan. --- ## Guide: Getting Started with Rephlo ### What is Rephlo and how does it work? Rephlo is a desktop AI assistant for Windows and macOS that lives in your system tray. Select text in any application, press a hotkey, and get instant AI-powered transformations. It supports 8 BYOK providers plus offline mode with Ollama, and works without switching browser tabs. Unlike web-based AI tools that require copy-pasting between tabs, Rephlo integrates directly into your desktop workflow. It intercepts text selections system-wide, processes them through your chosen AI provider, and returns results in place. The app is built on three pillars: context-aware responses through Knowledge Spaces, provider-agnostic design with 8 BYOK options, and workflow integration via global hotkeys. ### How do I install Rephlo? Download the installer from rephlo.app/download for Windows (.exe) or macOS (.dmg), run it, and follow the setup wizard. Rephlo requires Windows 10/11 (64-bit) or macOS (Apple Silicon or Intel) with at least 4 GB RAM and 500 MB disk space. Installation takes less than 2 minutes. Steps: 1. Download the installer: Visit rephlo.app/download and download the installer for your platform — .exe for Windows or .dmg for macOS. 2. Run the installer: Double-click the downloaded file and follow the setup wizard. Choose your installation directory. 3. Configure your hotkey: Pick a global hotkey combination (default: Ctrl+Shift+Space on Windows, Cmd+Shift+Space on macOS) that will activate Rephlo from any application. 4. Set up a provider: Choose an AI provider: enter a BYOK API key, set up Ollama for offline use, or sign in with your Rephlo account for the Dedicated API. ### How do I run my first text transformation? Select any text in any application, press your configured hotkey, choose a command from the popup menu, and Rephlo processes your selection through the AI provider. Results appear in seconds and can be copied or inserted directly. Steps: 1. Select text: Highlight any text in your browser, email client, code editor, or any other application. 2. Press the hotkey: Press your configured hotkey (default: Ctrl+Shift+Space) to activate Rephlo. 3. Choose a command: Select a command from the popup menu, such as "Fix Grammar", "Summarize", or "Explain". 4. View results: Rephlo displays the AI response. Copy, insert, or continue the conversation. **FAQ:** - Does Rephlo work on Linux? Not yet. Linux support is planned for a future release. - Is Rephlo free to use? Yes, free with BYOK or Ollama. Paid plans start at $12.99/month. --- ## Guide: AI Providers - 8 BYOK Providers Explained ### What AI providers does Rephlo support? Rephlo supports 8 BYOK (Bring Your Own Key) providers: OpenAI (GPT-5.1), Anthropic (Claude), Google (Gemini), Groq, xAI (Grok), OpenRouter (150+ models), Ollama (local/offline), and OpenAI-Compatible endpoints. Plus a managed Dedicated API option. Each provider has different strengths. OpenAI excels at reasoning and creativity. Anthropic offers superior writing and analysis. Groq provides ultra-fast inference. Google brings multimodal capabilities. xAI offers real-time knowledge. OpenRouter aggregates 150+ models. Ollama runs locally for complete privacy. OpenAI-Compatible works with Azure, vLLM, LocalAI, and custom deployments. ### How do I add an API key to Rephlo? Navigate to Settings, then Providers, click Add Provider, select your vendor from the dropdown, enter your API key, and click Test Connection. Each provider requires a key from the vendor's developer dashboard. Keys are encrypted and stored locally. Steps: 1. Open Settings: Navigate to Settings > Providers in the Rephlo application. 2. Add a provider: Click "Add Provider" and select the vendor (OpenAI, Anthropic, etc.) from the dropdown menu. 3. Enter credentials: Enter your API key. For OpenAI-Compatible or Ollama, also provide the Base URL and Model Name. 4. Test and save: Click "Test Connection" to verify your key works, then save the provider configuration. ### What is the difference between BYOK and Dedicated mode? BYOK (Bring Your Own Key) means you use API keys from providers like OpenAI or Anthropic directly -- you pay the provider, and your data goes straight to them. Dedicated mode is Rephlo's managed service where billing is unified through your Rephlo subscription. **FAQ:** - Can I use multiple providers at the same time? Yes, switch between them based on task needs without losing context. - Which provider is best for coding? Anthropic Claude Sonnet 4.5 for coding. Ollama with DeepSeek Coder for local. Groq for speed. --- ## Guide: Ollama Setup - Run AI Offline with Rephlo ### What is Ollama and why use it with Rephlo? Ollama is a tool that runs open-source AI models like Llama 4 and Mistral directly on your computer. When used with Rephlo, it enables 100% offline AI processing -- your data never leaves your machine. This makes it ideal for HIPAA, GDPR, and air-gapped environments. Ollama is free and works on Windows, macOS, and Linux. It downloads and manages AI models locally, exposing them through a local API that Rephlo connects to. No internet connection is needed after initial model download. ### How do I install and configure Ollama for Rephlo? Download Ollama from ollama.ai, run the installer, then pull a model with "ollama pull llama3.2" in your terminal. In Rephlo, add a new Ollama provider with the default base URL http://localhost:11434. No API key is needed. Steps: 1. Install Ollama: Download the Ollama installer from ollama.ai and run it. 2. Download a model: Open a terminal and run "ollama pull llama3.2" (about 4 GB). 3. Configure in Rephlo: Go to Settings > Providers > Add Provider > Ollama. Default base URL: http://localhost:11434. 4. Test the connection: Click "Test Connection" in Rephlo. Available models will be listed. ### What are the system requirements for running local AI models? Minimum: 8 GB RAM for small models (7B parameters). Recommended: 16 GB RAM and a GPU for larger models (13B-70B). Models require 4-40 GB disk space. NVIDIA or AMD GPU significantly improves speed. **FAQ:** - Is Ollama completely free? Yes, free and open-source with no subscription fees. - Can I use Ollama without internet? Yes, after downloading models, Ollama works completely offline. --- ## Guide: Knowledge Spaces - File-Based AI Context ### What are Knowledge Spaces in Rephlo? Knowledge Spaces are persistent document containers that give AI access to your files. Upload PDFs, Word documents, code files, or text, and Rephlo includes their content as context when processing your requests. This produces grounded, accurate answers based on your actual documents. ### How do I create and use a Knowledge Space? Open the Dashboard, click New Space, give it a name, and drag files into it. Rephlo extracts and stores the text content. When you run a command, activate the Space to include its documents as AI context. Steps: 1. Create a Space: Open Dashboard, click "New Space", give it a descriptive name. 2. Add files: Drag and drop files. Supported: PDF, DOCX, TXT, MD, and code files. 3. Activate the Space: Select the Space from the dropdown to make it active. 4. Run a command: Select text and run a command. Rephlo includes all Space documents as context. ### What file types do Knowledge Spaces support? PDF (.pdf), Word (.docx), plain text (.txt), Markdown (.md), and code files (.cs, .py, .js, .json, .log). Binary files and images are not supported. **FAQ:** - How many Spaces can I create? Free: 1 project. Pro: 10. Pro Plus: 50. Pro Max: unlimited. - Is Space data sent to the cloud? With Ollama, everything stays local. With BYOK, data goes to the vendor. --- ## Guide: AI Command Builder ### What is the AI Command Builder? The AI Command Builder lets you create custom Rephlo commands by describing what you want in plain language. Instead of writing prompts manually, you have a conversation with the AI: describe your goal, review the generated command, refine it with feedback, and save it for reuse. ### How do I create a command with the AI Builder? Open Dashboard, go to Commands, click "New with AI" (the magic wand icon). Describe what you want in plain language. Review the AI-generated command card, refine with feedback, then click Create Command to save it. Steps: 1. Open the Builder: Dashboard > Commands > "New with AI" (magic wand icon). 2. Describe your goal: Type a natural language description. 3. Review the suggestion: The AI generates a command card with name, description, and instruction. 4. Refine and save: Add follow-up instructions, then click "Create Command". **FAQ:** - Do I need prompt engineering experience? No. The AI handles optimization. Just describe what you want. - Can I share commands with my team? Currently personal. Team sharing planned for enterprise. --- ## Guide: Template Gallery ### What is the Rephlo Template Gallery? The Template Gallery is a curated collection of pre-built, production-ready commands. Browse categories like Professional Writing, Developer Tools, Translation, and Business Analysis. Install with one click. ### What template categories are available? Professional Writing (email drafting, meeting minutes, cover letters), Developer Tools (code review, docstring generation, SQL from English), Translation (formal, casual, technical), Business Analysis (executive summaries, SWOT analysis), and Creative Writing templates. ### How do I install and use a template? Open Dashboard, go to Templates. Browse or search, click Install on any card. The command appears in your Commands list immediately. Steps: 1. Browse the gallery: Dashboard > Templates. 2. Preview a template: Click to see full description. 3. Install: Click "Install" to add to your command library. 4. Use: Select text, press hotkey, choose the template. **FAQ:** - Are templates free? Yes, all templates are free regardless of plan. - Can I customize installed templates? Yes, edit the instruction, name, or settings. --- ## Guide: Automation Recipes ### What are Rephlo automation recipes? Automation recipes are copy-paste ready command instructions for specific tasks. Each recipe includes the command name, execution mode, complete AI instruction, and recommended provider. ### How do I use a recipe in Rephlo? Create a new command (Dashboard > Commands > New), paste the recipe instruction, set the execution mode, optionally attach a Knowledge Space, save, and test. Steps: 1. Find a recipe: Browse by category. 2. Create a command: Dashboard > Commands > New Command. 3. Paste the instruction: Copy and paste into the Instruction field. 4. Test and customize: Save and test with sample text. ### What categories of recipes are available? Writing (executive summaries, email drafting, content repurposing), Development (code review, bug detection, documentation), Business (meeting notes, status reports, proposals), Research (paper summarization, citation formatting), and Creative (storytelling, social media, ad copy). **FAQ:** - Can I modify a recipe? Yes, recipes are starting points for customization. - Standalone vs Combination mode? Standalone: no input text needed. Combination: processes selected text. --- ## Guide: Rephlo for Developers ### How can developers use Rephlo to save time? Developers use Rephlo to review code, generate documentation, debug errors, translate between programming languages, and write unit tests -- all without leaving their IDE. Saves 1-2 hours per day. ### What is the recommended developer setup? Use Anthropic Claude Sonnet 4.5 as primary provider for coding. Add Ollama with DeepSeek Coder for private coding. Add Groq for quick syntax checks. Create Knowledge Spaces for project docs, library docs, and coding standards. ### What developer commands should I set up? Essential commands: "Gen Docstring" for documentation, "Find Bug" for code analysis, "Convert Language" for cross-language translation, "Explain Regex" for complex patterns, "Refactor Clean" for improvement, "Write Unit Test" for test generation. **FAQ:** - Does Rephlo work inside VS Code? Yes, works system-wide in any editor via hotkey. - Can Rephlo analyze screenshots? Yes, Visual Intelligence handles screenshot analysis.